Ulysses for Mac (and iPad), Reviewed (2/2)

Ulysses-Mac-1024x1024

 

I enjoy my writing medium more than ever before, now that I’m writing daily in Ulysses.

I started to review the app here; now I conclude my review of Ulysses for Mac.

 

3. Getting Text Out of Ulysses

 

You need to know a little bit about Markdown to fully utilize Ulysses. This is from their help manual, which takes the form of a series of interactive Sheets in the app:

“Ulysses uses so-called minimal markup to define, not format or style, text passages. The full list of available definitions is accessible via ⌘9, and it should have you covered left to right. From headlines to lists, to images and footnotes, you simply assign meaning to text passages by entering some easy to remember shortcuts.”

(P.S. I just used that keyboard shortcut and drop-down menu to make the above a block quote… or I could have just typed in “>” before the quotation.)

It’s taken me a little time to learn Markdown (though there’s really not that much to it), but once you have, you can take advantage of Ulysses’s export options.

Again, from the help files:

“Now for the fun part: Ulysses can output your writing to a host of standard formats, such as Plain Text, RTF, HTML, ePub and even PDF. It does so by translating your plain text input based on the definition of the minimal markup. If your brain starts to hurt, here’s a simple example…”

Markup in Ulysses
Markup in Ulysses

Here’s why I could write this two-part blog post series in Ulysses (using Markdown), export it to html in WordPress, and then have you read it now as if nothing ever happened: Ulysses “will translate the emphasized passage to semantically correct <em>, and the headline will be tagged with <h2>.”

The idea here is that once you know and use Markdown, you don’t really have to do much by way of thinking about formatting.

When you’re ready to export, you can click to bring up the window at right (or type the shortcut ⌘6):

Quick Export.ee71088e320440328497c3009a53a17e

From here you can preview, copy your text to clipboard, save it to a file, or open it with various apps. (I use Nisus Writer Pro to open my Ulysses sheet as a text file.) You can see your text as RTF, PDF, HTML, plain text, or even a nicely formatted ePub so you can publish your own ebook. Ulysses automatically converts your markup to its proper formatting in the finished product.

The Quick Export function is varied and rich enough, but it takes some fussing to get your text to look how you want it. (This fussing starts to defeat the purpose, in my opinion, of the supposed simplicity of using Markdown.) You can go to Preferences and add your own Styles, so can customize how your text exports, if you need more than just the default Styles Ulysses gives you.

 

Styles in Ulysses
Styles in Ulysses

 

But this is more effort than unaccustomed writers may appreciate having to make.

There is a Style Exchange where users post their own formatted style sheets, which you can download to your own Ulysses.

And if you do decide to go all in with Ulysses (I’m there), there is a reference guide you can work through to figure out how to make your own Styles to export just how you want.

(See also here for a succinct overview on Ulysses’s blog about exporting.)

 

4. Ulysses as a Writing Experience

 

I love writing in Ulysses. Required export efforts and occasional iCloud syncing frustrations notwithstanding, it is a beautiful app in which to put down and rearrange words. It’s smooth and visually appealing. And Ulysses really does accomplish the dual goal of the developers to be (a) distraction-free in its layout yet (b) still give you easy access to any feature a writer would need.

You can keep notes and goals aligned to a given Sheet (i.e., document), and view them from the Attachments pane, or detach them and see them as their own free-floating windows. This really enhances the experience of writing in Ulysses. You can also bookmark paragraphs and favorite Sheets, so navigating through stacks of writing is easier than you’d expect.

I’ve used Ulysses to help inspire me to finish a couple of mid-sized pieces of writing recently—pieces that I was interested in but lacking some motivation for at the time of having to produce them. I told myself I could use Ulysses to write, and the prospect of using that environment made a big difference!

I know this may be silly, but if you have some emails you need to compose that you have been putting off, writing them from Ulysses can be like a spoonful of sugar.

 

A Few Desiderata

 

There are a few things I’d like to see Ulysses offer in future updates, the lack of which have detracted (even if slightly) from my experience of using the app:

  1. I would love there to be an easier way to adjust formatting in the Quick Export options (i.e., having something like the equivalent of a formatting toolbar which you can select for output, rather than having to do it through Styles). Also, I haven’t found a way to easily adjust image sizing (from Ulysses) when exporting a Sheet to a blog post–a process itself which could stand to be more fully automated.
  2. The iPad app does not currently support the Navigation by headings feature I so appreciate in Mac. In fact, the same icon/button is present in iPad, but does something totally different. 

     

    Navigating by Headings
    Navigating by Headings

     

    I do hasten to add, however, that the Ulysses for iPad app is stellar, easily one of the best apps in the App Store and my current favorite app for iPad.

  3. It would be lovely if there were a way to include the word count as part of the Editor screen. It’s easy enough to find it in the Statistics or Goals portion of the Attachment pane (and both of these pop-ups can be torn off and left free-floating), but a simple word count bar at the top or bottom of the Editor would be nice. The iPad app does offer something along these lines.
  4. I believe this is mostly the fault of the iPad’s lack of support for .rtf, but getting writing from Ulysses on iPad into a format that is .rtf-ready (not to mention .rtf itself) is just about impossible. If you can hop over to Ulysses on a computer, it’s doable, but iPad alone won’t really work for moving your content to rich text.

By the way, my love for Scrivener has not changed, and it’s still a fuller-featured environment for getting lots of research and snippets organized—and has its own really nice distraction-free writing mode.

But Ulysses is on iPad now, too (Scrivener: not yet, but close-ish), and it’s beautiful on the Mac, so when I’m doing long periods of writing, I primarily use Ulysses at as many points along the way as I can.

 


 

You can download a free demo trial of Ulysses for Mac here. More about the iPad app is here. Check it out, and play around with it for a bit. It’s helped me really rediscover my love of writing.

 


 

Thanks to The Soulmen Gbr, developers of Ulysses, for giving me a download for the review. See my other AppTastic Tuesday reviews (yes, this one is a few days early) here.

PCalc: A Stylish and Full-Featured Scientific Calculator App

PCalc Icon

Looking for a good scientific calculator that your kids (or roommate) won’t make off with, because it’s downloaded as an app to your iOS device? (Which your kids or roommate might also abscond with, but still….)

PCalc is a beautifully-designed, dynamic calculator for iPhone and iPad, available in the App Store. Below I review the definitely-worth-its-$9.99 app. There is a free, “lite” version available here.

PCalc functions with zero lag, and has a really nice layout, which you can change to suit your preferences:

 

This image via TLA Systems Ltd.
This image via TLA Systems Ltd.

 

I liked that view so much I didn’t even think to look for different display options till weeks later. But then I found this:

 

Orientation View w Ticker

 

And this:

 

Another nother View

 

And also this:

 

Another View

 

The developer describes the app thus:

PCalc is ideal for scientists, engineers, students, programmers, or indeed anybody looking for a feature-rich calculator for the iPad, iPhone, or iPod touch.

It includes an extensive set of unit conversions, a paper tape, an optional RPN mode, engineering and scientific notation, as well as support for hexadecimal, octal and binary calculations.

My favorite feature–that I’ve not seen in any of the other five or six calculator apps I had downloaded and promptly deleted from my phone–is that PCalc can run conversions for you: currency, in the kitchen (good for those of us who still can’t go fluid ounces to cups, which is ALL of us), energy units and more.

 

Conversion_Cooking

 

Listening to the new Kendrick Lamar, I might want to know how many square miles 40 acres is. With PCalc, I have my answer within a few taps:

 

Conversion_Area

 

It has a bunch of Constants stored, to which you can add your own:

 

Constants

 

Constants_Atomic

 

There are also a ton of functions this app can perform that I probably would have loved in my high school Calculus class, but would have trouble with now. You can do more when you rotate to landscape mode:

 

Landscape View

 

Note the Ticker Tape underneath the number up top… that’s your computation history! You can even swipe back from the results screen to have PCalc re-perform your last operations.

This is a highly advanced calculator. I can’t say whether science and math students can put away their TI-80-whatevers, but they should at least download PCalc first.

Need to quickly figure a tip, or something else? Without even unlocking your device, swipe down to the Today view and find the best-looking, most functional widget you’ll probably see on iOS 8:

 

 

Even Apple’s own Calculator app does not have access from the swipe-down Today view.

PCalc is a fantastic app, and the last non-graphing, scientific calculator app you’ll ever put on your phone. See the full feature list here, and look at many more screenshots here.

 


 

Thanks to TLA Systems, the makers of PCalc for iOS, for giving me a download of the app for this review. See my other AppTastic Tuesday reviews here.

Free Online Accordance Webinar I’m Teaching Thursday

Accordance Live Online Training

 

On Thursday I’ll be presenting an online training Webinar for Accordance Bible SoftwareSetting Up Workspaces.

The webinar is free, and you can register here. It begins at 2:00 p.m. EST and goes until 3:00.

Here is what I’ll cover:

1. Terminology: Panes, Tabs, Zones, Workspaces

 

2. Setting Up a Simple Workspace: Bible, Commentary, User Notes

 

3. Setting Up a More Robust Workspace: Multiple Bible Texts, Multiple Commentaries, and Tools

 

4. Creating Different Workspaces for Different Tasks

 

5. Multiplying the Power of Workspaces: Sessions

 

6. Additional Q and A

Accordance has quite a few other free online trainings coming up, too. Check them all out.

File Under: I Can’t Believe a Phone Can Do This

I can hardly believe the technology on a little iPhone exists to do this, but this is now how I am going to take and process meeting notes from here on out.

I have an app (Drafts 4) that has a downloadable action I found at their Web Action Directory.

Let me show you what it can do:

 

Drafts to EN and OF 1

 

Drafts to EN and OF 2

 

This means I simply open the Drafts app (which is quite aesthetically pleasing, and fast, too) and take meeting notes there…including marking action steps with the checkbox keyboard shortcut key (!).

Then I tap the action above, and all my meeting notes are saved as an Evernote note, with all the checkboxes I made automatically converting to OmniFocus tasks.

Many, many thanks to Agile Tortoise for the awesome app and to @rosscatrow for the action above to install into Drafts 4. A good step forward in my ongoing quest to stay organized.

New OmniFocus iOS Universal App, Explained in 2 Charts

OmniFocusToday OmniFocus is expected to release an update that makes their iOS apps universal. The iPhone app, for the first time, will carry with it the capability to view and create custom Perspectives.

There are several upgrade paths, depending on what you’ve already purchased from Omni in the past. (Before the universal update, the iPhone and iPad apps were paid, separate purchases, with only iPad carrying a Pro upgrade version.)

It’s not the easiest upgrade process to understand, but here are two charts from Ken Case (via the Twitter) that will help:

 

The upgrade paths (click to enlarge)
The upgrade paths (click to enlarge)

 

More Options on the iPhone Version (click to enlarge)
More Options on the iPhone Version (click to enlarge)

 

And check out this lovely screenshot from the updated help files. You can now re-arrange your Perspectives on the phone.

 

Reordering Perspectives in iOS Pro
Reordering Perspectives in iOS Pro

 

You can see everything that’s new in iOS 2.1 here. My overly eager and long-winded review of OmniFocus is here.

Group Text+ (App Store’s best iPhone Texting App) is Now Free

Group Text

 

The best texting app in the iOS App Store is (for the moment) free.

I’m a big fan (and daily user) of Launch Center Pro, which is created by the same developers who make Group Text+.

Group Text+ makes sending texts to a pre-saved group (or individuals) really easy and fast… and it even comes with a bunch of hilarious gifs you can send! (I’ve gotten way more into this last feature than a man my age probably should….)

Check out the app here–free, for the time being.

AppTastic Tuesday: Drafts 4 for iOS

drafts4-banner-880x220

 

The purpose of Drafts 4 is twofold:

  1. Provide the easiest and quickest way to get to a blank text entry screen on iPhone and iPad.
  2. Allow you then to send or export that text to as many other apps as possible.

This may sound like one of those apps that developers made just because they could, but I’ve been surprised to find myself increasingly reliant on Drafts 4.

drafts4-icon-512x512-roundedJust the last two days I used it to (a) jot down some stand-up meeting notes (which I then exported to an OmniFocus task) and (b) send an email to someone when I didn’t want to have to be distracted by unread emails in my inbox.

Open the app, and you get a blank screen, into which you can quickly type (or dictate, via Siri) text. I recently was fortunate enough to have inspiration for a sermon outline strike me when I was doing some chores around the house. Not sure what to do with this newly found locus for creativity, I quickly reached for Drafts and jotted my thoughts down:

 

1_Text Entry

 

From here I could access a wealth of sharing options:

 

2_Basic Sharing Options

 

3_Basic Share Options 2

 

This particular draft went into Evernote, where I could easily get it later. I could have exported it some other ways:

 

4_Export to iCloud

 

Also amazingly cool is that when I exported it to Reminders, Drafts made each separate line into its own task:

 

5_Export to Reminders

 

This is sweet enough–an app that lets you quickly jot down text and export/share to just about anywhere. But Drafts is built with an eye to detail. You can make your text look nice, too:

 

6_Text Appearance
Note the option to have a night mode. And all those fonts!

 

You can even re-arrange your text from within Drafts, just by virtue of having started a new line when you were entering text:

 

7_Arrange

 

You can edit the keyboard keys that are available to you:

 

8_Edit Keys
Note, too, the Markdown capabilities

 

There are quite a few settings you can adjust:

 

9_Settings

 

And Drafts can keep everything you enter, regardless of whether you’ve shared or exported it. (Drafts also keeps a record of where you’ve shared/exported your draft.)

 

10_Sort Inbox

 

Yes, you guessed it, there’s a Today widget, too:

 

11_Today Widget

 

Drafts 4 is just as awesome on iPad (not pictured here) as it is on iPhone. The only possible downside to this app is that $9.99 is more than most iOS users are used to paying for an app. But it’s easily one of the most carefully developed and detailed apps I’ve used, and robust in its features and capabilities.

It’s well worth checking out, and has found a home in my daily workflow.

 


 

Thanks to the fine folks at Agile Tortoise, the makers of Drafts 4, for giving me a download of the app for this review. See my other AppTastic Tuesday reviews here.

The Last To-Do App You’ll Ever Need: OmniFocus

OmniFocusYou know that creeping suspicion that some of your strangest idiosyncrasies could not possibly be shared by anyone else ever?

You’re usually wrong.

Case in point: it turns out I’m far from the only one who has had about a dozen different to-do apps on his phone in the last couple months. But it’s a bad idea to use multiple apps to organize tasks. All the better if you can track everything through one clearinghouse.

OmniFocus is that place for me. In more than half a year of daily use (exception: techno-Sabbath), I’ve only found one real flaw in the program (sync is not seamless). Otherwise OmniFocus (a.k.a. OF) does everything I want a task management app to do, and many things I didn’t know I would want such an app to do.

 

First Things First: Learn OmniFocus Language

 

There’s a lot to OmniFocus. To get a quick overview, check out this video, or this one, which explains the fundamental OF concept of “perspectives,” ways of organizing and accessing your tasks.

Or skip the videos and read this one-paragraph simplification of what you need to know about OF terminology before using it:

Projects help you break a bigger endeavor down into its component actions. Projects can be Sequential (you have to do action 1 before you can do action 2) or Parallel (it doesn’t matter in which order you do the individual tasks). For that matter Projects can just have what Omni refers to as loosely-related but not interdependent “Single Actions,” like a grocery shopping list. Contexts allow you to organize actions according to the things/people/environment you need to do them: Office, iPad, Internet, Computer, Car (careful!), etc. The Forecast view shows your tasks chronologically in one place–I spend most of my time in this view. Or you can just make a quick entry in the Inbox, and then decide how to categorize it later.

 

iPad, showing various perspectives and Inbox
iPad, showing various perspectives and Inbox (“Blog Posts” is a “custom perspective” available with iPad Pro version)

 

The Inbox is the starting point–OmniFocus suggests that you take some time to just “brain dump” everything there and then assign Contexts and Projects, due dates and duration times later.

Using OF requires some patience and learning, but is worth the investment of time if you’re serious about project and task management.

 

Contexts in iPad
Contexts perspective in iPad

 

OmniFocus is Ubiquitous Across Devices and Apps

 

OF syncs automatically across Mac, iPad, and iPhone. When you are in the Forecast perspective, both the iOS apps and the OSX app allow you to see your Calendar Events right next to your actions for the day:

 

iPhone Forecast View
iPhone Forecast perspective

 

I even figured out, using their Clip-o-Tron 3001, how to turn Mac Mail messages into tasks with a keyboard shortcut. (Email inboxes are not a good place to keep tasks, you realize.)

And I love the Share Extension in iOS8. From almost any app I can create an OmniFocus task. I do this regularly. I see something I like, so share to OF:

 

iPhone Share 1

 

From Safari, for example, the Note is automatically populated with the article link, and I can set the Project and Context:

 

iPhone Share 2

 

One lack in the Share Extension is the ability to assign a due date from the screen shown above–you have to manually open OmniFocus if you want to do that. However, the more I use OmniFocus, the more convinced I am to only set due dates if absolutely necessary–you can always look through undated tasks in your weekly review, which OF makes really easy with their excellent Review perspective:

 

OmniFocus for Mac Review Perspective
OmniFocus for Mac Review perspective

 

What if you’re on a library computer or PC or purchased OF for Mac only and see something on your phone that needs to become a task?

OmniFocus gives you your own unique email address, to which you can email a task. This “Mail Drop” feature helps get the user close to Inbox Zero on email, too, since you can just forward a Gmail message to OmniFocus, where it will end up in your OF for future processing. In other words, you can input OmniFocus tasks from anywhere.

And TextExpander helps here. That app allows you to type your own abbreviations that then expand into text of your choosing. With TextExpander enabled, I write “.omni” and my OmniFocus task capture email address (which is neither short nor memorable) pops up right away.

Another way you can input tasks? Connect your OmniFocus in iOS to the Reminders app, then you can tell Siri to remind you something, and it goes into OmniFocus. Awesome!

 

Bonus: It Does Photos and Voice Memos

 

The iOS OF apps even allow attachments to tasks. If I’m processing paperwork and need to set a reminder to pay a bill, I can just take a picture of the bill from OF and save it to a task. Whenever I pull that task up on my computer or other device, the photo will be there.

You can also tap on the “Attachments” tab to record a voice memo, and save a task that way.

 

Limitations

 

There are some limitations to using OmniFocus, though not many, and far fewer than other task management apps. Its sync function, which uses Omni servers, operates with a delay. Though sync is supposed to be seamless, it doesn’t function with the same instantaneous speed as, say, Apple’s native Reminders app. On the ground level this means that if I work through a task list on my computer but don’t have the OF iPhone app open (even though background refresh is on), I will still get outdated task notifications on my phone until the sync properly takes place. This is a daily frustration, even if a minor drawback compared to all the other robust features.

The workaround for this is to manually sync the app each time I update it, to make sure it’s up-to-the-minute. OmniFocus has made improvements here since I started using it, but I hope it will soon match what other apps do by way of syncing speed.

OmniFocus is not cheap–they’re working on making their iOS app universal (very soon), but in the meantime, there is a separate Mac app, iPad app, and iPhone app available for purchase. It’s not on Windows or Droid.

However, if (a) you have a complex set of roles, priorities, and tasks to manage, (b) you don’t feel fully on top of them, and (c) you’re willing to take the time to learn OF, it’s well worth the purchase price. One could probably get by with OF on just one platform, too, though if funds permit, having it on a mobile device and a desktop is an advantage.

 

Made with Care: Some More Thoughtfully Designed Features

 

Perspectives sidebarThe longer I use OmniFocus, the more I appreciate some little features. Just the other day I noticed for the first time that in your perspectives sidebar on Mac, if there are items in that perspective to process, a little colored bar on the left highlights that perspective.

The image at left tells me I am due my Review, that there are items in the Forecast (i.e., scheduled actions), and that there are some entries in my OmniFocus Inbox needing attention.

There are lots of nice little touches like this–the color of your task circles, for example, varies depending on the status of the task (whether flagged, due soon, overdue, repeated, etc.).

And one of the best intangibles for me has been the ease of accessing the help manuals. Sure, you can get impressive help information from within the app, but OmniFocus has made their iPhone, iPad, and Mac help manuals available as free iBooks downloads so you can annotate them to your heart’s content.

Also, using Control-Option-Space on Mac, you can open a Quick Entry pop-up to enter an Inbox item. As long as OF is open, you can do this from anywhere on your computer.

Two more sweet little features I love about the iPhone version–there’s a little “+” icon for an new Inbox entry on just about any screen within the app, so adding tasks is easy, no matter where you are in the app. And once you add a task in iPhone or iPad, you can not only Save it, but can tap on “Save +” to go right to a new task entry. In other words, you can add a task and not be sent back to your Inbox, but keep adding task after task. I find this feature essential when I’m using OF to track action steps in meetings.

I could go on. Lots of people have! It seems that explaining OmniFocus is its own third-party cottage industry.

 


 

TL;DR version? (I know–I am supposed to put that at the top of the post.) OmniFocus is an amazing app, designed with care, and more than any other tool has helped me to greatly improve personal productivity. With a good system in place, I spend less time worrying about what I’m forgetting and more time doing what I know I’m supposed to do.

 


 

Thanks to the fine folks at Omni Group, the makers of OmniFocus, for giving me downloads for the Mac and iOS apps for this review. See my other AppTastic Tuesday reviews here.

Two New Greek-Related Books Coming from Baker Academic

Invitation to the Septuagint 2nd EdDecember 1 is a long way away. But it’s the release date for two Baker Academic books I’m looking forward to checking out. (HT: Cliff Kvidahl.)

 

1. Going Deeper with Biblical Greek: Reading the New Testament with Fluency and Devotion, by Rodney A. Whitacre

From what I can tell, Whitacre explains lectio divina… using the Greek text. I had never even considered the possibility, but it sounds amazing.

 

2. Invitation to the Septuagint (Second Edition), by Karen H. Jobes and Moisés Silva

Jobes and Silva update and revise their classic work in Septuagint studies.

I’ll do what I can to report more on each of these books when they arrive. They are both volumes to eagerly await.

 

Readdle’s PDF Expert 5 is 50% Off

PDF Expert 5 by Readdle is on sale for $4.99 (50% off) right now. Here’s my video review from last fall of PDF Expert 5 on an iPhone (make sure you use the settings gear in the embedded video to watch in HD; you can also view full screen). The app is universal, which means you buy it once and then can use it on iPad and iPhone. Go here to find the discounted app.